Date of Posting: April 2, 2025

 

Title:                          12-Month (251-days) Accounting Clerk

 

Classification:            Classified

 

Reports To:                Director of Food Services

 

 

Primary Function: Under the direction of an assigned supervisor, performs a variety of accounting and clerical duties in support of assigned District accounts.

 

Essential Job Duties and Responsibilities

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

 

• Processes accounts receivables as assigned; collects, receives, processes, and verifies incoming monies; prepares and processes receipts; check money totals against receipts to assure accuracy; prepare, balance, and reconcile cash accounts, and prepare and distribute bank deposits as required.
• Processes accounts payable as assigned; receives, reviews, and processes purchase orders, requisitions, reimbursements, and invoices; arrange for payments as needed; verify appropriate signatures and fund availability; process checks for distribution as required.
• Compiles a variety of accounting data and information; prepare and maintain a variety of financial records and reports related to purchase orders, invoices, expenditures, payroll, and assigned accounts and activities; establish and maintain filing systems.
• Serve as informational resource to other departments concerning assigned accounting functions and related activities; responds to inquiries, resolve issues and discrepancies and provides information concerning related accounts, transactions, practices, policies and procedures.
• Communicates with District personnel, outside agencies, and others to exchange information and resolves issues or concerns; maintains contact with vendors to modify and clarify invoices, purchase orders, and discrepancies; confers with school site staff concerning orders status as assigned.
• Operates a variety of office equipment including a calculator, copier, computer, and assigned software.
• Performs a variety of general clerical duties in support of assigned activities such as preparing correspondence, payroll, staffing, maintaining calendars, duplicating materials, processing forms, answering telephone calls, and disseminating documents as assigned.

 

Minimum Qualifications

• High school diploma or GED with experience in office procedures and bookkeeping
• Advance skill in Microsoft office software required with experience with ProSoft Technologies applications preferred
• Experience in accounting, purchasing, business and other office areas preferred.
• Must possess excellent verbal and written communication skills
• Must possess the interpersonal skills and temperament to work with vendors and staff and the physical ability to perform the essential duties.

 

Physical, Sensory Ability and Work Environment Conditions:

• Employee works primarily in a climate controlled office environment except when traveling to other buildings, meetings, training locations and other areas.
• Employee performs task involving the regular and, at times, sustained performance of minimally physically demanding work, typically involving some combination of extended sitting, walking, repetitive motions to routinely and intermittently operate a computer, use of hands and fingers to handle or feel objects or controls, stooping, kneeling, crouching, and reaching to access files or supplies, and that may involve the lifting, carrying, or pulling of moderately light objects and materials of 10-15 pounds.
• Uses varied office equipment including, computers, monitors, copiers, calculators. May use audio and video equipment.
• Must have visual acuity to read documents, computer screens to complete task.

• Most tasks require the ability to hear, visual perception and discrimination, and oral communication ability.

• Most tasks require the ability to hear, visual perception and discrimination, and oral communication ability.
• Tasks are regularly performed with potential exposure to office environmental conditions, such as controlled temperature and equipment noise extremes.

• Ability to perform a variety of complex clerical accounting duties in support of assigned District accounts and functions such as accounts payable, and accounts receivable.

• Ability to prepare and maintain accurate financial and statistical records and reports and to verify, balance and adjust accounts.
• Ability to perform addition and subtraction, multiplication, division and other simple mathematical calculations and arrange, compare, count, differentiate, measure and/or sort data and/or information accurately.
• Ability to compute rates and percentages and detect errors efficiently.
• Ability to receive, review, and process purchase orders, requisitions, reimbursements, payment requests, cash advances, and invoices as assigned.
• Ability to reconcile, balance and audit assigned accounts.
• Ability to assemble, organize, and prepare data for records and reports.
• Ability to process and record accounting transactions accurately.
• Ability to operate standard office equipment including a computer and assigned software.
• Ability to establish and maintain effective working and cooperative relationships with others.
• Ability to carry out instructions furnished in written, oral, or diagrammatic form that involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
• Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations and the ability to utilize and communicate a wide variety of reference, descriptive and advisory data and information.
• Ability to exercise the judgment, discretion, decisiveness and creativity in situations involving a variety of information against sensory, judgment, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
• Ability to read and interpret documents such procedure manuals; ability to write routine reports and correspondence; and the ability to speak and exchange information effectively to one or more people.

 

Terms of Employment

• In accordance with the MNESPA Bargaining Agreement

The Marple Newtown School District is an equal opportunity education institution and will not discriminate in its educational programs, activities or employment practices on the basis of race, color, national origin, sex, age, religion, ancestry, disability or other legally protected classification.  This policy is in accordance with state and federal laws, including Title VI of the Civil Rights Act of 1964; Title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; and The Americans with Disabilities Act of 1990.  Inquiries may be directed to Human Resources at 610-359-4380.